EUSFLAT Student Grants Program

Every year the EUSFLAT Society will award a number of Student Grants, finalised at partially covering expenses for taking part to the EUSFLAT conference and to other conferences on topics related with the scientific interests of the Society. The list of conferences offering EUSFLAT Students Grants will be available on the web site of the Society.

A Student Grant holder will be provided with a financial grant to pay (partially or totally) the registration fees to attend the conference. An additional support to low-cost student accommodation and/or travel could be provided as well, depending on both the amount of the student registration fee at the considered conference and on the availability of EUSFLAT funding for supporting Student Grants.

Each student can receive at most two Student Grants in his/her career. Terms and conditions related to Student Grants are specified in the following.

Eligibility criteria for Student Grants at the biannual EUSFLAT conference

Eligibility criteria are:

• The candidate must be co-author and presenter of an accepted paper. Application for a student grant can only be done at the time of submitting a paper, as it will be clearly indicated in the Call for Papers. In case of multiple students who are co-authors of the same paper, only one student can apply for a grant.
• The candidate must be a EUSFLAT student member at the time of application.
• Candidates who have never received an EUSFLAT student grant will be given priority.
• Student Grants holders must attend the conference and present their papers.
• The EUSFLAT board will undertake the selection process among the eligible students. Such a process will be based on the following main criteria: referee reports on the paper, time since the previous grant (if any), fair distribution among institutes and countries, EUSFLAT membership of supervisor(s). No communication on this matter is possible. The EUSFLAT web page will keep a record of past grant holders in order to guarantee transparency. The grant holders will be announced prior to the early registration deadline.

Other conferences

Besides the EUSFLAT conference, every year there will be other conferences offering EUSFLAT Student Grants. The eligibility criteria and choice procedure are the same as above. At any time, the EUSFLAT board may decide to offer additional Student Grants at other events it organizes such as summer schools, working groups meetings, etc.

Guidelines for conference organisers: How can I offer EUSFLAT Student Grants at my conference?

Interested conference organisers should contact the EUSFLAT President (president@eusflat.org) by the end of May in the year before the planned event with a description of the event including the amount of the conference fee and the accommodation facilities for students. The EUSFLAT board will make an autonomous selection among the candidate conferences. Criteria involved will be: size of the conference, fair distribution among countries, time since previous successful application, etc. The selection of the events will be done by the end of June and will be advertised both at the following EUSFLAT conference as well as on the EUSFLAT web site. The request for a Grant supporting also accommodation and/or travelling expenses has to be well motivated by the conference organizers and approved by the EUSFLAT board, before publishing the call for EUSFLAT grant applications on the conference web site.

Conditions:

• Selected conference organizers are expected to include in the conference Call for Papers all the necessary information to apply for an EUSFLAT student grant.
• As a general rule, selected conference organizers should provide to EUSFLAT members a reduced registration fee as a condition of the student grant programme. Specific requirements not to fulfil this rule will be discussed case by case.
• Selected conference organizers will collect all applications at the time of papers submissions and they will forward them to the Student Grant responsible on the EUSFLAT board (grants@eusflat.org).

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Previous EUSFLAT student grant holders